How to Print Entire Email Thread Gmail?

Printing an entire email thread in Gmail is useful for archiving conversations, preparing documents for legal or business purposes, or keeping a personal record. However, printing all messages in a lengthy email thread without losing any content or formatting can be challenging.

Gmail is one of the most popular email services, with over a billion active users worldwide. It offers 15 GB of free storage per user, along with seamless integration with other Google services like Drive, Docs, Sheets, and Photos.

This tutorial will explain the different approaches to printing the entire email thread in Gmail, covering everything from the inbuilt Gmail to alternative methods to ensure you capture every part of the conversations. At the end of this post, you will definitely know the most efficient way to print email threads in Gmail.

Benefits of Saving Gmail Email Threads as PDFs

• Saving email threads as PDFs ensures all messages are kept in a single, organized document, making it easier to review, share, or reference without missing any details.
• A PDF file allows you to access the email thread even when you’re offline. This is especially needed to review the important emails in areas with limited or no internet connectivity.
• A PDF serves as a permanent, unalterable record of the email thread, preserving the original content, dates, attachments, and formatting.This is essential for legal, compliance, or professional purposes when maintaining the integrity of the communication is critical.

How to Save a Gmail Email Thread as a PDF Manually?

If you want to print an entire email thread in Gmail, you can do it using the inbuilt Gmail print feature. This method is suitable for saving a few email threads and requires no additional tools or software. Follow the steps below:

1. Go to the Gmail official website and enter your email address and password to log in.
2. Navigate to the email thread you want to save as a PDF. Click on the thread to expand all messages and display the entire conversation.
3. At the top right corner of the email thread, press on the three-dot menu.
4. From the drop-down menu, click on ‘Print’ options. This will open the print dialog box in a new window or tab.
5. In the print dialogue box, look for the destination or printer options. Change the destination and select save as PDF options.

Limitations of the Manual Method

• It saves each email thread, as PDF can be time-consuming if you have many threads to save.
• Some elements, like images or attachments, may not be displayed correctly in the saved PDF.
• You need to be connected to the internet to access your Gmail account and use the print feature.
• Gmail doesn’t offer any native functionality to save bulk Gmail email threads as PDFs.

How to Print Entire Email Thread Gmail via Automated Approach?

As we have seen, the manual approach has many challenges. We recommend using the Jagware Gmail Backup Tool, which allows selective backup with advanced filters and offers robust functionality to save the entire thread as a PDF while maintaining the original formatting.

1. Download and install the software on your computer.
2. Enter the Gmail email address and continue with Google to verify with two-step verification.
3. Choose selective Google mailbox data as you want to print.
4. Browse PDF file option in the select saving feature.
5. Provide a location for the result and press backup to complete the process.

Highlighted Benefits of an Automated Approach

• You can backup Gmail email as PDF, PST, TXT, HTML, and many more export features.
• This wizard also comes with the role to migrate Gmail data into all IMAP-supported email platforms.
• It is very user-friendly to perform by both professional and individual users.
• You can also take advantage of the filter feature to convert necessary files as per date range, subject, sender, recipients, etc.
• This solution also offers naming file convention features that filter out specific emails without facing any complexity.

Also Read: How to Convert Emails from Windows 10 Mail App into PST?

Let’s Finish It

In this guide, we have covered the most effective ways to print an entire email thread in Gmail, both manually and with an automated solution. While the manual approach may suffice for a small number of emails, it comes with limitations that make it unsuitable for bulk processing. For a more efficient, reliable, and hassle-free experience, we recommend using an expert-suggested automated tool.